DREVO Practical Standards, Forms and Tables

DREVO Practical Standards, Forms and Tables

A working system for recording, monitoring, transferring responsibility and long-term storage of data

An ecological, social and economic model becomes manageable only when general principles are translated into clear working procedures.

To do this you need:

uniform standards;

standard forms;

checklists;

observation logs;

object passports;

responsibility tables;

data verification rules;

document storage procedure;

audit procedures;

forms of transfer of cases.

DREVO's practical standards must be detailed enough to ensure quality, but must not turn the activity into excessive bureaucracy.

The main principle:

Every document should facilitate decision-making, retain knowledge, or confirm responsibility. Forms that don't serve a useful purpose should be simplified or eliminated.

1. DREVO document system

The documents are divided into six main groups.

2. Hierarchy of mandatory documents

Level 1. Founding Documents

Mandatory for the entire system:

Intergenerational Charter;

Code of Values;

environmental policy;

social standard;

financial standard;

safety standard;

data management policy.

Level 2. General Standards

Applies to all divisions:

environmental passport standard;

digital twin standard;

project management standard;

monitoring standard;

procurement standard;

standard of work with contractors;

document storage standard.

Level 3. Regional regulations

Take into account:

national legislation;

climate;

language;

local environmental conditions;

forms of ownership;

demands of government authorities.

Level 4. Object Instructions

They are created for a specific purpose:

nursery;

plot;

reservoir;

laboratories;

production site;

digital system;

restoration project.

Level 5. Working forms

Filled out directly during work performance.

3. Requirements for each standard

Each standard must contain:

Name.

Unique code.

Version.

Effective date.

Scope of application.

Target.

Terms.

Responsible persons.

Mandatory requirements.

Procedure.

Forms used.

Quality control.

Exceptions.

Revision procedure.

Version history.

4. Coding standards

Code example:

WOOD-STD-ECO-001-V1.0

Transcript:

DREVO — system;

STD — standard;

ECO — direction;

001 — number;

V1.0 — version.

Possible direction designations:

5. Document statuses

The cancelled document is not deleted.

6. Version control

Every change is recorded.

A major change increases the major version number.

A small clarification increases the additional number.

7. File naming standard

Recommended format:

Year-Month-Day_ObjectCode_DocumentType_Version_Language

Example:

2026-07-23_DREVO-CH-ZH-0001_SoilReport_V1.0_RU.pdf

It is not recommended to use the following names:

"new document";

"latest version";

"final";

"final new";

"Option 3 corrected."

8. Universal document card

9. RACI Responsibility Matrix

For each task, roles are defined:

R — Responsible:does the work;

A — Accountable:bears final responsibility;

C — Consulted:participates in the approval process;

I — Informed:receives information.

Example:

There should be only one main status A per task.

10. Object responsibility map

11. New object registration form

Form DREVO-FRM-OBJ-001

After registration, the object is assigned a permanent code.

12. Universal environmental passport of the facility

13. Form of initial survey of the territory

General information

Condition of the territory

Initial recommendations

14. Soil profile description form

Description of horizons

Additional signs

scent;

carbonate;

year;

petroleum products;

construction waste;

traces of gleying;

biological activity;

stoniness.

15. Soil sampling log

Additionally, the following are recorded:

cleanliness of equipment;

container number;

storage conditions;

temperature;

transfer time;

sample chain of custody.

16. Laboratory result form

Results

Status:

within the landmark;

requires attention;

excess;

critical excess;

the standard has not been established.

17. Passport of the water body

Water indicators

18. Water level and flow log

19. Plant passport

State

20. Tree passport

21. Landing log

Additionally:

size of the planting hole;

used substrate;

mulch;

support;

protection;

weather conditions;

photo.

22. Planting checklist

Before boarding

After landing

23. Survival log

Status:

Great;

mild stress;

requires care;

seriously damaged;

died;

absent;

status not confirmed.

24. Plant care journal

Types of work:

watering;

mulching;

pruning;

protection;

garter;

treatment;

weed removal;

plant replacement;

pest control.

25. Seed lot passport

26. Seed bank journal

27. Nursery passport

28. Nursery production log

29. Nursery sanitary control log

30. Passport of the contaminated site

31. Pollution map

32. Phytoremediation plan

33. Journal of contaminated biomass

Such biomass should not be mixed with regular compost without confirmation of safety.

34. Project Passport

35. Logical model of the project

36. Work plan

Status:

not started;

planned;

is being executed;

detained;

suspended;

completed;

canceled.

37. Project checkpoint registry

38. Risk register

The level of assessment can be defined as a combination of probability and consequences.

39. Risk matrix

40. Problem log

A problem differs from a risk in that it has already occurred.

41. Decision Journal

For strategic decisions, the following are additionally recorded:

alternatives;

vote;

conflict of interest;

long-term consequences;

revision conditions.

42. Intergenerational Solution Test

43. Project Change Request Form

44. Deviation log

45. Corrective action

46. ​​Form of incident

Used for:

trauma;

fire;

pollution;

damage to equipment;

death of plants;

data leakage;

conflict;

illegal access.

47. Root Cause Investigation

It is recommended to use the following sequence of questions:

What happened?

Where did it happen?

When did it start?

How was it discovered?

Why didn't immediate protection work?

What were the systemic causes?

What actions will prevent a recurrence?

It is necessary to look not only for the culprit, but also for the flaw in the system.

48. Maintenance log

49. Equipment passport

50. Sensor passport

51. Calibration log

52. Data quality control

53. Levels of Confidence

54. Register of data sources

55. Citizen Science Data Addition Form

56. Expert confirmation form

57. Data Access Registry

58. Access levels

59. Critical data access log

60. Backup registry

61. Checking data recovery

A backup is considered reliable only after a test restore.

62. Digital Twin Passport

63. Registry of digital models

64. DREVO AI Result Form

65. Automatic warning log

66. Financial passport of the project

67. Project budget

68. Cash flow plan

69. Register of funding sources

70. Register of obligations

71. Result distribution table

Only the confirmed result after mandatory expenses and reserves is distributed.

72. Register of deposits

73. Calculation of average balance

For each day or billing period, the actual amount of funds that was in the system is taken into account.

Average balance:

sum of weighted balances / number of days in the period.

74. Request form for fund expenditure

75. Register of purchases

76. Supplier Evaluation Form

77. Conflict of Interest Declaration Form

78. Social passport of the program

79. Social program participant form

Personal data is stored separately from public statistics.

80. Individual development plan

81. Participant's professional passport

82. Training journal

83. Form of mentoring

84. Working time log

Volunteer hours are counted separately from paid work.

85. Form of voluntary participation

Must contain:

voluntariness;

job description;

risks;

briefing;

duration;

absence of hidden duty;

procedure for termination of participation;

insurance, if required;

consent for photos and data separately.

86. Social indicators

87. Environmental indicators

88. Economic indicators

89. Monthly project report

Basic information

Results of the month

completed work;

achieved indicators;

deviations;

incidents;

financial status;

solutions;

tasks for next month.

90. Status traffic light

91. Annual Integrated Report

Structure:

Management's message.

Main events.

Environmental results.

Social results.

Economic results.

Management.

Use of funds.

Risks.

Violations and errors.

Independent checks.

Next year's plan.

Long-term liabilities.

92. Internal audit form

93. Audit plan

94. Audit Notes Journal

95. Register of strategic assets

96. Passport of a strategic asset

97. Succession plan for the position

98. Form of transfer of cases

The transfer is confirmed by the transferor, the recipient and the controlling person.

99. Critical Dependencies Registry

100. Business Continuity Plan

101. Crisis Action Plan

102. Facility emergency card

103. Exercise log

104. Calendar of mandatory inspections

105. Annual operating calendar

The calendar adapts to the region and climate.

106. Checklist for opening a new project

107. Project Closure Checklist

108. Final project evaluation form

109. Lessons Learned Form

110. Error archive

The error archive is not used to humiliate employees. Its purpose is to prevent the recurrence of system errors.

111. Minimum documentation package for a small project

For a small project, it is enough:

The project passport.

Maps of the territory.

Initial examination.

Register of objects.

Work plan.

Budget.

Risk register.

Event log.

Expense journal.

Final report.

112. Minimum package of documentation for a long-term territory

Required:

Ecological passport.

Digital twin.

Soil and water passports.

Plant registry.

Register of strategic assets.

History of land use.

Monitoring plan.

Risk management plan.

Succession plan.

Continuity plan.

Archive of solutions.

Financial care plan.

Intergenerational plan.

Protocol for transfer to the next operator.

113. Minimum nursery package

Nursery passport.

Zone map.

Register of parties.

Seed journal.

Sanitary control journal.

Watering log.

Production log.

Equipment register.

Emergency water supply plan.

Conservation plan for queen cell collections.

Register of personnel and permits.

Shipment log.

114. Minimum phytoremediation package

Passport of the contaminated site.

Pollution map.

Laboratory protocols.

Risk assessment.

Access restriction plan.

Phytoremediation plan.

Register of landings.

Monitoring log.

Journal of Contaminated Biomass.

Waste management plan.

Final expert opinion.

Long-term control plan.

115. Minimum package of social program

Social passport of the program.

Inclusion criteria.

Participant's consent.

Individual plan.

Training journal.

Employment journal.

Evaluation of the result.

Data protection rules.

Complaints procedure.

Final social report.

116. Minimum investment project package

Business model.

Budget.

Cash flow plan.

Risk register.

Agreements.

Financial passport.

Environmental restrictions.

Social obligations.

The procedure for investor exit.

The order of distribution of the result.

Independent financial control.

Loss Action Plan.

117. Rules for filling out forms

Forms must be completed:

timely;

legibly;

without deleting the original data;

with indication of the author;

with date and time;

in established units;

with attached confirmations;

with the designation of unknown values.

An unknown value is indicated by:

"not measured";

"no data available";

"not applicable";

"requires verification."

A blank cell should not be used unless it is clear why it is not filled in.

118. Rules for correcting entries

In paper form:

the incorrect value is crossed out with one line;

the ability to read the original record remains;

the correction is indicated next to it;

the date and signature are put.

In the digital system:

the previous version is saved;

the author of the change is recorded;

the reason is indicated.

119. Mandatory units of measurement

It is necessary to approve units in advance for:

lengths;

area;

volume;

masses;

temperatures;

humidity;

concentrations;

water consumption;

energy;

time;

financial.

Units cannot be mixed in the same table without explicit designation.

120. Color coding

Color is used as an additional, but not the only, means of designation.

For accessibility, text is always used, not just color.

121. Levels of urgency

122. Photography standard

Each photograph should contain, if possible:

object code;

date;

coordinates;

shooting direction;

author;

description;

scale;

connection with the event.

For repeated monitoring, permanent survey points are used.

123. Mapping standard

Each card indicates:

Name;

territory;

date;

coordinate system;

scale;

legend;

north direction;

data source;

author;

version;

restrictions on use.

124. Meeting standard

Every work meeting should have:

target;

agenda;

participants;

start and end time;

solutions;

responsible;

deadlines;

list of open questions.

125. Minutes of the meeting

126. Participant's proposal form

127. Complaint form

Anonymous reports may also be considered if they contain verifiable information.

128. Form of mediation

129. Consent to data processing

Must separately define:

what data is collected;

For what;

where they are stored;

who has access;

shelf life;

right to correction;

the right to withdraw consent;

exceptions established by law.

Consent to participate should not automatically mean consent to public use of photographs.

130. Personal data protection checklist

131. Document storage standard

Legal deadlines are specified for each country.

132. Storage matrix

133. Procedure for annual review of documents

A list of valid documents is being compiled.

Relevance is being checked.

Those responsible are appointed.

Outdated provisions are updated.

Conflicts between documents are resolved.

New versions are being approved.

Old versions are archived.

Participants are notified of changes.

134. Criteria for simplification of form

The form is subject to revision if:

most fields are not used;

data is duplicated;

employees fill it out formally;

information is not used in decisions;

filling out takes a disproportionately long time;

the form is incomprehensible to field specialists;

There is a more reliable automatic source.

135. Field minimum set

A field specialist must have:

map;

list of objects;

mobile app or paper forms;

instructions;

measuring instruments;

marking;

camera or phone;

security means;

contact of the person in charge;

procedure to follow in case of an incident.

136. Daily Field Report

137. End of Workday Checklist

138. Key Performance Indicator Standard

Each indicator must have:

Name;

target;

unit;

measurement method;

data source;

periodicity;

responsible person;

original value;

target value;

tolerance;

response order.

139. Scorecard

140. Example of survival rate

141. Project Manager Panel

Minimum set of indicators:

142. Long-term management panel

143. Integral passport of the year

144. Letter to the next team

Recommended structure:

What we got.

What we changed.

What we managed to save.

What was lost.

What problems remain unresolved.

What data requires verification.

What obligations remain?

What decisions should not be repeated.

What we recommend to continue.

What the new generation has the right to change.

145. Minimum quality standard of documentation

Documentation is considered to be of high quality if it:

understandable to a new employee;

contains the data source;

has an author and date;

associated with a real object;

shows the history of changes;

allows you to check the solution;

does not hide uncertainty;

protected from loss;

can be passed on to the next generation.

146. Practical sequence of implementation

The first stage

Create:

code system;

register of documents;

object passports;

event log;

responsibility matrix;

structure of the digital archive.

The second stage

Implement:

ecological forms;

financial tables;

social passports;

risk register;

regular reporting.

The third stage

Link data to:

GIS;

digital twin;

sensors;

WOOD Plant ID;

TREE AI.

The fourth stage

Develop:

intergenerational forms;

succession plans;

register of strategic assets;

long-term archive;

independent audit system.

147. The "single entry" principle

The same data must be entered only once.

For example:

the plant code is created in the nursery;

When transferred, it is automatically transferred to the territory passport;

landing details are added as an event;

monitoring updates the same object;

Financial expenses are associated with the boarding party.

This reduces errors and duplication.

148. The principle of table relationships

Each table must use persistent identifiers:

project code;

area code;

object code;

participant code;

contract code;

event code;

sample code.

This allows you to combine information without overlapping names.

149. The principle of traceability

For each result there must be a chain:

result → measurement → method → performer → original object → completed work → resources used → decision made.

150. Final standard

A practical DREVO system should answer five questions:

What exists? The answer is provided by registers and passports.

What's happening? The answer comes from logs and monitoring.

Who is responsible? The answer is provided by responsibility matrices.

Why was the decision made? The answer is provided by the protocols and decision logs.

What is passed on next? The answer lies in the archive, the digital twin, and forms of continuity.

Properly organized documentation is not an archive of the past, but a tool for managing the present and the basis for responsibility for the future.

DREVO forms and tables should gradually become part of a unified digital system. At the same time, the ability to store critical data on paper, offline, and openly should be maintained.

The primary goal of standards is not to increase the number of documents, but to create a unified memory in which natural changes, human labor, financial decisions, and long-term obligations are linked into a single, verifiable system.